4 Great Ways to Embed a Video in Outlook Email in 2022

Last Updated: Mar. 28, 2022
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Embedding videos into emails is a proven strategy for email marketing and sharing valuable videos with coworkers, families, and friends.

However, since Microsoft does not support embedding videos in email Outlook, is there a way to embed videos in Outlook email like a YouTube video when the recipients click the play button and they can view the video within outlook instead of opening a new browser?

Definitely, Yes! In this tutorial, we will walk you through 4 great ways to embed videos in Outlook Live and Its desktop application. So, you can easily embed YouTube or Vimeo videos in OutLook emails and make the most of them.

Here is what you will learn

Here is a quick takeaway to embed a video in Outlook email:

  • Currently, there are 3 workarounds to embed videos in Outlook email: paste the URL of an online video like YouTube; insert a photo and add a hyperlink of an online video to it; embed videos in Outlook emails by attachments.
  • When video links from YouTube and Vimeo are embedded in Outlook Live, the recipients can see the video thumbnail with a play button and directly view the video within the inbox.
  • If you embed a video in Outlook email client by attachment, the maximum file size of the attachment is 20MB.
  • How to Embed Videos in Outlook Email by Outlook Live

    If you are using Outlook Live, the online version of Outlook, to embed a video in Outlook email, here is how to do it.

    Step 1: Open the Outlook Live and Create a “New Message”

    Click “New Message” > enter the email address of the recipient > add a subject to the email.

    Create a new message in Outlook email

    Create a new message in Outlook email

    Step 2: Embed a Video in Outlook Email

    Directly copy and paste a URL of a YouTube or Vimeo video in the body of the email. Then this video’s thumbnail with a play button and video’s title and description will show up. You can delete the link and write your message. No worries! the video’s preview still remains.

    Embed a YouTube video in Outlook email

    Embed a YouTube video in Outlook email

    Step 3: Send the Email with Embedded Video

    Done with the message, then click the “Send” button to forward to the email. Once the recipient gets the email, he or she can click the video’s play button the watch the YouTube video within the inbox. Or click the YouTube icon to visit the video’s hosting site.

    The email recipient can watch the video within the inbox

    The email recipient can watch the video within the inbox.

    Also, read how to add GIFs in emails or how to add videos to PowerPoint.

    How to Embed Videos in Outlook Email by Outlook Desktop App

    If you are using Outlook’s desktop application to embed videos in email, directly pasting a YouTube link only adds a link in the email without the video’s preview. A great workaround is to insert the video’s thumbnail photo and embed a link of YouTube video to it. Here are the details:

    Step 1: Get the Video Thumbnail of a YouTube Video

    Open a YouTube video > click the “Share” button > “Embed” > then this YouTube video’s thumbnail with the play button will appear. Use any tools available to take a screenshot of it and save it to your local PC.

    Take a screenshot of the YouTube video you wish to embed in Outlook email

    Take a screenshot of the YouTube video you wish to embed in Outlook email

    Step 2: Insert the YouTube Thumbnail in Outlook

    Open Outlook’s desktop app > click “New Email” > click “Insert” tab > insert picture from this device > select YouTube’s thumbnail.

    Step 3: Embed Video Link to the Video Thumbnail

    Select the YouTube’s thumbnail in the email> click “Link” > “Insert Link” > select “Existing File or Web Page” > paste the YouTube link > click “OK”.

    Embed a video in Outlook email by linking to a photo

    Embed a video in Outlook email by linking to a photo

    How to Embed a Promo Video in Outlook Email by FlexClip

    Well, if your main goal is to embed videos in Outlook email for sales and promo, then an easy-to-use and feature-packed online video maker you can use is FlexClip.

    Create a promo video by FlexClip

    Create a promo video by FlexClip

    With FlexClip, you can use its fully-customizable video templates to create a professionally-made promo video in minutes and embed its auto-generated video link in Outlook email for easy sharing. No software download and experience are needed. Read on to learn the details:

    Sneaker Promotion
    Preview
    Sneaker Promotion
    Use This Template
    Amazon Shop Promo
    Preview
    Amazon Shop Promo
    Use This Template

    Step 1: Select a Promo Video Template to Begin with

    You can preview the video template and click Customize button. FlexClip offers you storyboard and timeline mode for editing. For beginners, select the former option.

    Select a promo video template

    Select a promo video template

    Step 2: Upload Your Video Footage and Image to FlexClip

    You can upload videos and images of yours from the local computer or directly scan QR codes to import stock assets from your mobile phone.

    Upload your photos and video footage to FlexClip

    Upload your photos and video footage to FlexClip

    Step 3: Drag and Drop Your Photos and Videos to Replace Premade Assets

    You can trim, split or merge videos and also use the video mask and frame tools in the Elements tab to add styles to your photos and videos. The handy image background remover above will help you remove the unwanted background of your photos.

    Drag and drop your stock assets to replace premade ones

    Drag and drop your stock assets to replace premade ones

    Step 4: Add the Video Play Button to Video’s Thumbnail and Take a Screenshot

    Go to the “Elements” tab > select play button > use any tools available to take a screenshot. This photo with a play button will later be used as the thumbnail of your embedded video in Outlook email.

    Add a video play button to the promo video and take a screenshot

    Add a video play button to the promo video and take a screenshot

    Step 5: Make More Edits

    Now, you can add animated texts, royalty-free music, sound effects, video filters or transitions, dynamic elements, and your logo or browse through FleClip’s photo and video assets to spice up your video. Just get your creative juices flowing.

    Add royalty-free music, animated text, logo, and so on

    Add royalty-free music, animated text, logo, and so on

    Step 6: Preview and Export the Video with a Clickable Link

    Done with the editing. Click the “Export” button to export the video. Meanwhile, FlexClip will generate a clickable link to your video for sharing. If you run a blog, an embed code is also available for blogging.

    Export the video with a clickable link

    Export the video with a clickable link

    Finally, you can insert the video thumbnail in Outlook Live and embed the video link to make it accessible to recipients. After your clients click the link, they will watch the video in a new browser.

    Embed the promo with a link to the thumbnail

    Embed the promo with a link to the thumbnail

    How to Embed Videos in Outlook Email by Attachment

    The last and traditional option is the embed a video in Outlook email by attachment. All you need to do is open Outlook Live > click “Attach” > then upload your videos from the local computer or cloud.

    Embed videos in Outlook email by attachment

    Embed videos in Outlook email by attachment

    However, there is a drawback in that the maximum file size for the attached video is 20MB while recipients won’t be able to see the thumbnail of your video and won’t drive any traffic to your site if it is for sales purposes.

    So, pasting a YouTube video or creating a promo video with FlexClip and embedding videos in Outlook email via a clickable link are recommended for a better viewing experience and marketing needs.

    Now, It's Your Move

    So, as you can see it’s not that hard to embed videos in Outlook emails. Directly pasting links of YouTube and Vimeo videos offer you an easy way to embed videos in Outlook emails with a video preview while for email marketing, FlexClip helps you create and embed compelling promo videos with ease and is your best bet.

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